You are in the process of looking for the best office relocation services in Gurgaon, which is quite good. Moving to a more significant, better, and comfortable office is excellent for employees and the company. However, we must recognize that office moving can be quite straining, and if not careful, it can bring a lot of problems.
This article will discuss the top five office relocation problems and how to avoid them.
1. Lack of Proper Planning for Office Relocation
As the management, you can’t wake up one day and decide to move to a new office without first planning. Moving takes time, finances, and physical energy; thus, everyone involved needs to prepare for this. Failure of good planning will bring confusion to employees as they don’t know what to do to help with moving and may end up losing essential work documents.
How to avoid this:
Notify employees 3 weeks before moving, so they can prepare and organize their documents well. Also, ensure to assign duties to all employees, so everyone knows what is required of them during the moving date. Please search for the best office moving companies in your location, and make bookings earlier to secure their services on that day.
2. Not Considering Productivity Losses
Keeping in mind that you will take a few days off work to prepare for your office shifting, this means that these days your work will be put on hold; hence, no productivity in your company.
How to avoid this
Move on holidays. if you have a holiday that aligns with a weekend, take advantage of such a date and organize your office moving. If your business deals with customer care services, you want to ensure that the new changes do not compromise your customer care services. So, assign a few people to continue with the services.
3. Poor or Lack of New Office Space Planning
Some people focus on the office size and location and need to pay attention to small details like the office settings. For example, does it accommodate your telephone settings, is the electricity connection ideal for your office setting, and will the office offer comfortable working spaces?
How to avoid this
Tag some tech employees to see if the new office will accommodate the above settings. Let the electronic connections be functional, and check for ports for your office telephone connection. This should be done when hunting for your office as you want to avoid problems when you have already moved.
4. Not Considering the Employees’ Compliance
This occurs when you move the office to a new city. Your employees have their families and may not have means of transport to get them to the new office location.
How to solve this
If the office is out of town, organize how to get your employees to work. You could get a staff car to transport them to work and back to their homes. Alternatively, plan for flexible working hours, so employees can handle their stress trying to get to work on time and leave for their homes. You can also increase their salaries to compensate for the extra transport expenses they will incur.
5. Not Having the Proper Budget
You will incur many expenses, including paying for the new office, purchasing new office equipment, and paying the moving companies. For example, if you are moving your office around Gurgaon, the office movers in Gurgaon have different moving charges depending on your needs. So, the wrong move with your budget will lead you to get horrible services or even overspend.
How to solve this
Outline the budget mainly on moving services and find the best office movers in Gurgaon charging within your budget. If you are buying new office equipment, ensure you shop earlier from various shops to get good deals.
Office Shifting FAQs
Q: Who packs when moving offices?
Ans: The moving companies provide packaging boxes and can also help with packing. However, employees must pack their crucial company documents
Q: Should I entirely close down the business when moving?
Ans: It depends on the type of your business. If it is a service provider business, have some people work while others help with moving.
Q: Do I need external labor when moving the office?
Ans: Not necessarily. Employees can help with moving, and the moving companies do most of the work.
Q: How many days do I need when moving to the office?
Ans: This depends on the office settings, the location, and the number of items you are moving. It could take a day, two days, even a week or weeks.
Q: What is one crucial factor to consider when choosing a moving company?
Ans: A moving company plays a significant role in ensuring a smooth experience. Therefore, ensure the company you choose is friendly, has a cooperative team of employees, and is reliable.
Conclusion
These are the significant problems office movers experience and their solutions as well. You need to have good planning before moving, prepare for your product loss prevention, ensure the new office has a suitable space, consider your employees, and have a budget for your move. Also, make sure to invest in a good moving company as they will also affect your office moving experience.
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