Commercial Relocation Services

Moving an office is hardly ever a convenient task. There are employees who expect their workstations to be ready, clients whose services you normally provide, documents that you can’t pack randomly in any carton, and equipment that has to be delivered to your new office in good order. Add permits for the building, lift availability, parking limitations, handover deadline - and what started as a simple office moving can get unexpectedly complicated.

And that’s exactly where the professional Commercial Relocation Services will come in handy.

An office moving is not about moving your furniture from one office to another. An office moving is about inventory, packing, dismantling, transportation, unpacking and rearrangement of your workspace - and it is done in a way that limits downtime while keeping the essentials safe.

Each business has its own relocation requirements, that’s why the scope of work is discussed before starting. Depending on the specifics of the assignment, our commercial relocation service includes:

• Furniture dismantling and assembly
• Workstation and office equipment packing
• Packing and handling of computers and other electronic equipment
• Labelling of files, cartons and inventory
• Loading and transportation
• Unloading and placement at the new premises
• Phased and after-hours relocation support

Labelling deserves special attention. Imagine opening thirty identical cartons in your new office and trying to figure out the departments for each of them. It takes precious time.

In reality, those cartons can be labelled by department, by room, by workstation or by priority. Cartons of the finance department must reach the finance area. Cartons of the IT equipment have to be clearly identifiable, so you won’t have to open five other cartons first.

The first step is defining your premises and the inventory. We evaluate the type and volume of goods, access, floors, lifts, parking and the timeframe of your relocation.

Next comes the planning. Items are sorted by the destination and the handling method. Items that need dismantling are identified in advance. Electronics and fragile items receive appropriate packaging. Most important documents and equipment may be prioritized in order to facilitate unpacking.

On the moving day, items are dismantled and packed in accordance with the plan. Loading is performed in such a way that the heavy items are positioned appropriately and the fragile ones are not loaded in the places where they can be damaged by the unnecessary movements.

Upon reaching the destination, the items are unloaded in accordance with the plan. Furniture is positioned in the required areas instead of staying in one room for the employees to sort out.

A computer is not just another carton. The desktops, monitors, printers, network equipment and other electronics have to be protected from bumps, pressure and movements during the transportation. Cables and other accessories may also become troublesome if they are not identified properly.

Relocation of the business with servers or other specialized technical systems implies the separate shutdown, packing, transportation and reconnection plan. The moving team takes care of physical relocation of the equipment, while the specialists from your business take care of the technical processes.

A flat rate for commercial relocation would not be honest. Final price will be defined by the volume of the goods, size of the office, distance between the locations, manpower, packing, furniture dismantling, vehicles and other factors.

After-hours and weekend relocation may imply additional planning. For instance, the relocation of a small office within the same city may cost less than the relocation of a larger office across the state, but the small relocation will still require some labor due to the several floors, narrow stairs or significant amount of furniture.

Yes, professional relocation is more expensive than hiring vehicles and workers. But it pays off with the avoided damages, working time losses and the unexpected chaos.

The most typical example would be the office relocation during the weekend due to the inability to lose two working days.

The furniture was dismantled on Saturday morning. Computers and documents were packed and labelled separately. The heavy items were loaded first. Fragile electronics were carefully placed. Rooms at the destination were marked prior to the unloading process.

Most of the work was done by Sunday evening. Employees returned on Monday without wasting half of the day looking through the boxes. That is what proper planning is about.